Trip Reservation
Organizing your next vacation is a collaborative experience with our travel agents:
1. Find your trip
Search our online catalog for the trip of your desire. Alternatively you can contact us directly or request your own customized vacation or adventure.
2. Request reservation
Simply notify us that you are interested in a trip. For the quickest turnaround, please request your reservation through our website (via the “Request Reservation” option on the trip page), where we will ask for your preferences and how to best contact you.
3. Finalize the itinerary and travel arrangements
Once we receive your request our agents will begin working on the reservation. We will contact you directly to discuss details such as availability, dates, and price. We will also work with you to prepare the travel arrangements (i.e. round trip flights, transportation, airport assistance).
4. Complete applicable forms
Once the itinerary is finalized and agreed upon, each participant will need to fill out a trip application.
5. Trip Payment
In order to secure a reservation each participant must put down a deposit (usually 25% of the trip cost). Full payment is required 60 days before departure. If the departure date is already within 60 days, then full payment is required immediately. We offer flexible payment options, including most major credit cards, check, wire transfer, or paypal.
6. Travel Insurance
As part of the reservation process, we offer travel insurance to all our clients. Medical travel insurance is required for all our tours and is very affordable (only about 2% of the trip cost). We also offer travel cancellation insurance. You can purchase this through us or with any other insurance retailer - read more about travel insurance.
7. Reservation Confirmation
That’s it! Classic Travel will send you a confirmation of your reservation and receipt of payment.
Trip Cancellation
Any cancellation by a client must be made in writing and be acknowledged by the company in writing (mail/email/fax). The date on which the request to cancel is received by the company or its agents will determine the cancellation fees applicable. The cancellation fees are expressed hereafter as a percentage of the total tour price, excluding airline flight purchases (air cancellations are managed by the airline’s reservation & cancellation policy).
• Cancellation 90 or more days before the trip: return of deposit, less $20 for office fees.
• Cancellation 89-60 days before departure: Loss of entire deposit.
• Cancellation 59-31 days before departure: 50% of cost of services booked.
• Cancellation less than 30 days before departure: 100% of cost of services booked.
We highly recommend purchasing travel insurance to avoid these possible expenses! If you did not purchase cancellation insurance we’ll try our best to limit your losses (e.g. transferring your deposit to a future trip with Classic Travel).
Required Documentation
Trip participants must be in possession of a valid passport, any applicable visas, and their insurance policy. Passport must be valid 6 months after the return date. It is highly recommended that participants have at least three photocopies of these documents. The trip participant accepts full responsibility for obtaining all such documents and is responsible for any adverse consequences resulting from missing or defective documentation. Visa requirements change frequently and are dependent upon your nationality and your destination. Check the trip page for information on this. We will notify you during the reservation process of what will be required – if not, be sure to ask us!
Travel Documents Issued by Classic Travel
No later than two weeks prior to departure, all trip participants will receive via mail and/or email a packet that contains flight tickets (if purchased through Classic Travel), a detailed trip itinerary, additional information & brochures, baggage tags, and a list of suggested items to bring.
